Forms

Student Leadership Forms and Resources

The following forms are for general use by office volunteers. These documents are commonly used and have been included in this section for your convenience.

AAR Cover Sheet

AAR Cover Sheet: Used to arrange an After Action Review and describes what to include in the event history.

Action Plan Template - PACED

Action Plan Template: Basic guide for use in program planning. (To create an Action Plan, select “File," then “Make a copy." Name your document, then select “Share" to add private individuals to the document or make it accessible to anyone with the link)

Advertising Action Plan Template - PACED

Advertising Action Plan Template: Basic guide for use in advertising planning. (To create an Action Plan, select “File," then “Make a copy." Name your document, then select “Share" to add private individuals to the document or make it accessible to anyone with the link)

Social Media Brief

Social Media Brief: While creating the advertising plan for your event or campaign, fill out this form and then schedule an appointment with the Media Specialist. They will then work with you to create a social media campaign. 

Correlation Cover Sheet

Correlation Cover Sheet: Used to send invitations for Correlation Meeting and details of what to bring.

Event Lead Reflection Template - PACED

Event Lead Reflection Template: Post-program evaluation questions and review. (To create an Event Lead Reflection, select “File," then “Make a copy." Name your document, then select “Share" to add private individuals to the document or to make it accessible to anyone with the link.)

Financial Request Form

Financial Request Form: For student leadership financial requests.

Movie Request Form

Movie Request Form: Required when seeking approval to show a movie on campus.

PRC Cover Sheet

PRC Cover Sheet: Used to schedule a Program Review Committee and describes what to bring and how to prepare for PRC.

Prize or Gift Distribution Documentation Form

Prize or Gift Distribution Documentation Form: Required to document the distribution of gifts and prizes.

Request for Special Parking

Request for Special Parking: Submit when events require additional or significant parking.

Special Indoor/Outdoor Event Request Forms

Special Indoor Event Request Form: This form must be completed for any large, indoor event 

Special Outdoor Event Request Form: This form must be completed for any large, outdoor event or to confirm space in a parking lot.

Survey Approval Cover Sheet

Survey Approval Cover Sheet: Attach to request for Survey Approval.

Contract Documentation

The following forms relate to contracting services outside those regularly provided by campus entities. All contracts are to be completed under the direction of and signed by a Student Leadership coordinator. Start with the Contract Cover Sheet which provides a list of questions to be asked of the service provider to determine which of the following forms will be needed.

Administrative Employee Request for Approval of Supplemental Compensation (Part 1 of 2)

Administrative Employee Request for Approval of Supplemental Compensation (Part 1 of 2): Required when paying “Administrative" level BYU employees for services outside of normal duties.

Administrative Employee Request for Approval of Supplemental Compensation (Part 2 of 2)

Administrative Employee Request for Approval of Supplemental Compensation (Part 2 of 2): Required when paying “Administrative" level BYU employees for services outside of normal duties.

Contract Cover Sheet

Contract Cover Sheet: Organizes what is required for payment of each service provider.

Independent Contractor Agreement

Independent Contractor Agreement: Contract for services totaling over $600.

Independent Contractor Check Requisition Form

Independent Contractor Check Requisition Form: Required when paying individuals by check.

Independent Contractor Questions and Documentation

Independent Contractor Questions and Documentation: Questionnaire required with any contract for non-BYU employees.

Independent Contractor Simplified Agreement

Independent Contractor Simplified Agreement: Contract for services totaling under $600.

Part-Time Request for Approval of Supplemental Compensation

Part-Time Request for Approval of Supplemental Compensation: Required when paying student or part-time BYU employees for services outside of normal duties.

Performance Contract

Performance Contract: Contract for musicians, entertainers, photographers, and other performers.

Staff Overtime Request for Supplemental Compensation

Staff Overtime Request for Supplemental Compensation: Required when paying BYU staff for services outside of normal duties.

W-9

W-9: Federal form which supplies EIN or SSN from service provider.

Full-Time Coordinator Use

The following forms may only be completed and submitted by a Student Leadership Coordinator

Gift Card Request Form

Gift Card Request Form: Used for requesting campus or Visa gift cards.

Off-Campus Speaker Request Form

Off-Campus Speaker Request Form: For approval of visiting speakers.

Physical Facilities Work Request Web Submittal

Physical Facilities Work Request Web Submittal: Officially creates a ticket for Grounds, Electric Shop, Moving, or other physical facilities work, after EAF is processed; additional communication with specific departments is recommended.

Vehicle Rental Online Advance Scheduling Form

Vehicle Rental Online Advance Scheduling Form: For reservation of vehicles, after EAF is processed.